AP Automation for Education

AP Automation for Education

Take Control, Buy Better

Schools, academies and multi-academy trusts need real-time visibility of faculty and department costs across multiple sign-off levels. Zahara gives each school departmental budgets and easy approvals, while central finance sees committed spend across the whole trust in real time.

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Education AP automation

Everything your Education team needs in one place

Invoice Processing

OCR reads and extracts invoice data automatically — no manual keying, no errors.

Approval Workflows

Multi-step approvals by value, department or supplier — via email, browser or mobile.

Purchase Orders

Raise POs from any device, match to invoices and receipts, post to your finance system.

Budget Control

Live budget vs committed spend — alerts before overspend happens, not after.

Mobile Approvals

Approve or reject from anywhere — push notifications, no app download required.

ERP Integration

Full two-way sync with Xero, Sage 50, Sage 200, QBO, Business Central and MYOB.

Do you relate?

Buying happens across multiple schools or departments
We use Sage 200, Sage 50 or an education finance system
Our current approval process is frustrating
We need per-school spend control with trust-level visibility
Finance handles 5+ departments
We process 500+ invoices per month

Are you looking to…

Departmental budget control with real-time visibility
Reduce consumable spend through approved lists
Layered approvals that prevent maverick buying
Faster month-end accruals and ESFA compliance
9×
Faster invoice processing
85%
Less manual data entry
100%
Cloud-based, no installation
1000s
of users daily

Integrates with your finance system

Xero
Sage 50
Sage 200
QuickBooks
Business Central
MYOB
View all integrations

Ready to take control of education purchasing?

View all our standout features or speak to a specialist about your education requirements.

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