Log inSmart Expense Claims & Reimbursement
Transform your expense management with AI-powered automation
Transform your expense management with AI-powered automation, seamless workflows, and global compliance. Automatically extract and categorise expenses from receipts using advanced OCR and AI. Built-in support for multiple languages, seamless integrations, and enterprise-grade security.
Powerful Features
Everything you need for modern expense management
AI-Powered Processing
Automatically extract and categorise expenses from receipts using advanced OCR and AI.
Multi-Language Support
Built-in support for English, Spanish, French, and more languages for global teams.
Seamless Integrations
Connect with accounting systems, payment providers, and enterprise tools.
Compliance & Security
Built-in tax compliance, audit trails, and enterprise-grade security.
What you can do with AI Expenses
Expense Management
Quick Expense Submission
Submit expenses in seconds with an intuitive interface. Upload receipts, add images, or enter expenses manually.
Receipt Scanning & OCR
Automatically extract data from receipts using advanced OCR technology. No more manual data entry.
Mileage Tracking
Track business mileage with automatic distance calculation and CO2 emission tracking for frequent journeys.
Multi-Currency Support
Handle expenses in multiple currencies with automatic conversion and exchange-rate tracking.
Approval Workflows
Flexible Approval Rules
Create custom approval workflows based on amount, category, project, or any combination of criteria.
Multi-Step Approvals
Set up complex approval chains with multiple approvers and conditional routing in just a few clicks.
Delegation & Absence Management
Automatically delegate approvals when approvers are unavailable, keeping processes moving.
Approval Reminders
Send automatic reminders for pending approvals so spend never gets stuck in someone's inbox.
Notifications & Communication
Email Notifications
Receive instant email notifications for approvals, reminders, and important updates.
Microsoft Teams Integration
Get approval notifications directly in Microsoft Teams so your approvers can respond faster.
Real-Time Updates
Stay informed with real-time status updates on all your claims and approvals.
Reporting & Analytics
Comprehensive Reports
Generate detailed reports on expenses, approvals, projects, and spending patterns.
Custom Dashboards
Create custom dashboards to track the metrics that matter most to your business.
Export Capabilities
Export data in multiple formats for accounting software integration and deeper analysis.
Business Rules & Compliance
Rule Book
Maintain a centralised rule book with structured and test-based rules for easy search and reference.
Tax Compliance
Built-in tax rate management and VAT handling with automated calculations and reporting.
Audit Trail
Maintain a complete audit trail of all edits, changes, and approvals for compliance and accountability.
Integration & Setup
Zahara Integration
Seamlessly integrate AI Expenses with Zahara, sharing suppliers, projects, and accounting data.
Microsoft SSO
Enable single sign-on with Microsoft Azure AD for secure and convenient authentication.
Custom Categories & Projects
Configure custom expense categories, dimensions, and projects that match your business structure.
Why Choose AI Expenses
Streamline your expense management process
- ●Automated expense recognition from receipts
- ●Real-time approval workflows
- ●Tax compliance built-in
- ●Multi-entity and multi-tenant support
- ●Automatic claim payment on approval
- ●Automatic invoice export to Zahara
- ●Automatic claim checking against rules
